2014 Mid Year Trends: KM, Social and PSA

Just over a month ago we had our Spring Technology Services World Conference in Santa Clara, and any time I wasn’t presenting, I was in 1:1 meetings with TSIA members and partners. I’ve been thinking about what I heard, as well as follow-on inquiry conversations after the event, and I wanted to report back with what I’m hearing as the 3 top trends in service technology so far in 2014:

  • The concept of knowledge management has expanded. It used to be so easy. Buy a knowledgebase tool, train all your support techs on KCS basics, and start receiving value. But lots of things have changed to complicate this. Don’t get me wrong, the knowledgebase continues to be a critical element for success, but today’s service organizations are now seeing the knowledgebase as step one of a more complex knowledge infrastructure. Communities are now rated as more useful in solving customer problems than the knowledgebase, according to the TSIA Support Services benchmark. Unified search tools are becoming a ‘must-have’ technology to index and search all your corporate content, including online documentation, release notes, customer configuration files, and incident history. Expertise management is growing in popularity, to analyze your corporate content and identify experts on any topic or feature, so you know who to reach out to when you hit a knowledge or content gap. Though every company seems to come at this complex mix of technologies from a different direction, just about everyone I talk to today is interested in leveraging corporate content, and expertise, and definitely looking beyond the traditional knowledgebase.
  • Social media listening as early warning system. According to Cisco’s Doug Pluta, customers frequently talk about product or service issues via social media channels before the issue is reported via traditional assisted support channels. My inquiries on social media have completely changed. The last few years the questions were transactional: what social channels should we support, how to automate incident management, how quickly should we respond to social issues, etc. Today, the incident traffic regarding social media is focused primarily on monitoring social for voice of the customer analysis. What are customers saying, what sort of sentiment is being expressed, are there thoughts or suggestions floating around we haven’t heard from traditional surveys, etc. It is good to see more support organizations getting active in social listening, and not leaving it to marketing to monitor. Marketing cares about the perception of the brand more than individual products and features, and there is a lot of value to be gleaned from actively listening to these social conversations.
  • ERP integration boosts PSA value. A lot of members tend to start their search for a professional services automation (PSA) tool by looking at who integrates with their CRM platform. But based on inquiry conversations, as well as audience discussion in the breakout session I did at Santa Clara on selecting a PSA system, tightly integrating PSA to ERP delivers more value, faster, than plugging into CRM. Since tightening up billing cycles and reducing DSO on PS bills is a hot button for most companies, it makes sense to plug your PSA system into your billing and accounting system. Project details, milestones, signature approvals and travel and expenses are all passed automatically, with enough audit trail detail to satisfy even the toughest customer. One member told me that they have received 100% compliance in submitting expense reports and project updates by COB on Friday by tying a percent of the consultant’s bonus to getting those reports in on time. I plan to put more focus on existing ERP systems when speaking with companies shopping for PSA from here on out.

Many other topics are brewing as well. A rising trend in inquiries is asking how to reduce the cost of a CRM deployment, with many companies complaining that their cloud CRM vendor is “nickel and diming them to death,” charging extra for every new feature. Mobility continues to be a hot topic as well, with more field service organizations investigating devices and mobile capabilities. Collaboration is another big subject in 2014, especially with more at-home workers making it impossible to ask questions across the cubicle wall.

2014 is seeing a lot of companies shopping for new and interesting technology to take them to the next stage of productivity, as well as new levels of insight/visibility into operations.  I would be interested in hearing your thoughts on other big trends in service technology. Feel free to add a comment! And as always, thanks for reading.

Explore posts in the same categories: Best Practices, customer experience, customer satisfaction, knowledge management, Professional Services, social media, Technology

4 Comments on “2014 Mid Year Trends: KM, Social and PSA”

  1. lydiazaffini Says:

    Would be interested in your mid-year trend views on the role of analytics and what you are hearing from the community and others.

  2. jragsdale Says:

    Thanks Lydia! In general, everyone is buzzing about dashboards and getting real-time visibility into operations. Though most vendors are beefing up their point solutions to include more analytics, what I hear is that these are cool tools for data within that application, but typically you want to analyze multiple data streams for more comprehensive analytics. For this reason, I’m still seeing companies investing in standalone analytics platforms, because they can’t get what they need from the in-app analytics.

    The exception is vendors who are OEM’ing ‘best of breed’ analytics into their solution, so you can pull in data from other applications into the dashboards. A good example of this is Changepoint OEM’ing IBM Business Analytics (Cognos) into their PSA suite. I hope more vendors take this approach.

  3. Greg Smith Says:

    John, I couldn’t agree with you more about PSA to ERP integrations delivering more value, faster, than CRM to PSA integrations. Because PSA solutions collect and manage operational information for services firms a tight integration with an ERP solution eliminates a great deal of manual entry and opportunity for mistakes. Furthermore, PSA solutions are often able to handle some of the heavy lifting from an accounting perspective (e.g. revenue recognition, multi-currency, multi-company, etc…). As services firms grow and becomes more complex the PSA solution is able to manage that complexity allowing them to extend the useful life of their existing accounting package. A tight PSA to ERP integration drives more value than just the efficiency gains from eliminating manual entry.

    I don’t think CRM to PSA integrations carry as much weight as a good PSA to ERP integration. CRM to PSA integrations are generally built to automate the project creation process or give the sales team visibility into resource availability. Most PSA solutions are designed to achieve those two goals a number of different ways (e.g. project templates, dashboards, automated reports, etc…). Most organizations can find an approach that works sufficiently well for them without a full-blown CRM to PSA integration. Where the CRM to PSA integration becomes really valuable is in larger organizations that have high project volume.

    At any rate, I’m glad to hear that these types of questions are being asked. I’d love to see more conversations on the topic.

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